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Run your business,
not your spreadsheets.
KivoDesk brings invoicing, quotations, expenses, attendance, leave, payroll, and forms into one clean platform — so your team spends time on work, not admin.
One back office
Invoicing, people, and payroll in a single place — the way a suite should work.
Stop stitching spreadsheets and point tools. KivoDesk keeps company settings, client data, attendance, and tax logic consistent across every document and export.
- One company profile for every module
- GST, PF, and attendance stay in sync
- Role-based access for your team
At a glance
Finance & billing
Invoices · Quotes · Expenses
Workforce
Attendance · Leave · Forms · Hiring
Payroll & compliance
EPF · ESI · PT · TDS · Slips
Output
PDF · CSV · Reports
Platform modules
One platform for billing, people, and payroll
One company profile — organized by area below. Each module includes a quick summary and, where it helps, a bit more depth.
Finance & billing
Invoicing & quotations
GST-ready PDFs, quotes, and one-click conversion to invoices.
Win client confidence with clean, compliant billing documents.
Generate branded invoices and quotations with GST-ready taxes, line items, payment terms, and one-click PDF export. Convert accepted quotations into invoices instantly with no duplicate work.
GST-ready · Quotation → Invoice · PDF export · Client-ready
Expense tracking
Log spend in context with sales and payroll.
Understand profitability with organised expense records.
Capture expenses by category, monitor trends, and review reports alongside invoices and payroll. Give finance teams and founders a clear month-to-month performance view.
Expense categories · Cross-module reports · CSV export · Decision-ready insights
Workforce
Attendance & punch
Punch in/out, late rules, OT, and month rollups.
Track daily time records without manual sheets.
Members can punch in and out from a shared kiosk flow. KivoDesk tracks late arrivals, half-days, overtime, and monthly summaries automatically, and keeps attendance aligned with payroll inputs.
Punch in/out · Late & overtime rules · Monthly summaries · Leave-linked
Leave management
Request, approve, and match balances to attendance.
Keep time off visible, fair, and aligned with attendance.
Members submit requests with dates and reasons; approvers work from a single queue. Balances and policies stay transparent, and approved leave rolls up with attendance so month-end and payroll stay consistent.
Requests & approvals · Balances & policies · Attendance-aware · Clear history
Forms & data collection
Share a link, collect answers, export when you need.
Collect information from your team or clients — no third-party tools needed.
Build branded forms with your logo and colors, add any question type — text, choice, date, email — and share a public link. Responses land in your dashboard, ready to export as CSV.
Branded forms · Public share link · Multiple question types · CSV export
Hiring & onboarding
Open roles, pipeline, and pre-join checklists in one app.
Run recruiting without a separate ATS.
Post roles, move candidates through stages, schedule interviews, capture panel feedback, and use onboarding templates — so offers and pre-joining stay aligned with your team and payroll setup.
Jobs & pipeline · Interviews & feedback · Onboarding checklists · Hiring reports
Payroll & compliance
Statutory payroll
EPF, ESI, PT, TDS, slips—fed from your attendance.
Run payroll with compliance logic built into every cycle.
Process salary with India-focused statutory rules (EPF, ESI, PT, TDS). Keep deductions, earnings, and attendance-linked calculations structured and audit-ready.
EPF & ESI · PT & TDS · Salary slips · Attendance-linked
How it works
Up and running in minutes
Go from account setup to day-to-day operations in four clear steps.
01
Set up your business
Add your company logo, tax details, and bank info once. KivoDesk uses this across all invoices, slips, and documents.
02
Add clients & members
Import or create your client list and add members with their salary structure in minutes.
03
Track attendance daily
Punch in/out or mark attendance. Late rules, overtime, and month-end summaries build automatically.
04
Invoice & run payroll
Send professional invoices and generate salary slips with statutory lines — as PDFs, in one workspace.
Who it's for
The same platform from first invoice to a growing team
Whether you're solo or scaling, billing, attendance, and payroll stay on one profile — no duplicate tools or reconciling exports every month.
Freelancers & consultants
Solos & independentsInvoices, quotes, and forms for client work in one place — without stitching spreadsheets, email, and a separate e-sign tool.
Small teams
Roughly 2–50 peopleMembers, attendance, leave, and payroll in one app so HR and finance aren't maintaining parallel systems.
Agencies & studios
Multi-client opsRetainers, hiring, and pre-joining workflows alongside reporting that reflects how the business actually runs.
Testimonials
Trusted by modern businesses
Teams use KivoDesk to cut admin work, keep payroll defensible, and get everyone on the same data.
“KivoDesk cut our invoicing time by 70%. The attendance module is a game changer — we used to track everything in Excel. Now it's all in one place and payroll just works.”
“We replaced three different apps with KivoDesk. Invoices, attendance, and payroll in one place — our admin work dropped by half and nothing falls through the cracks anymore.”
“Salary slip generation is flawless. Mark attendance, calculate pay, export PDF — done in minutes. The statutory deductions are accurate and our HR team trusts the numbers.”
FAQ
Frequently asked questions
Everything you need to know before you get started.
Yes. Our Free plan includes 10 invoices per month and lets you create professional PDFs, track payments, and manage clients—no credit card required.
Yes. KivoDesk supports Indian GST formatting with HSN/SAC codes and generates compliant invoices with your full business details. You can also create quotations and convert them to invoices in one click.
KivoDesk includes a Keka-style punch in/out kiosk for every member. It auto-detects late arrivals, half-days (< 4.5 hrs), and overtime based on your configured shift hours. Monthly summaries feed directly into payroll.
Yes. The engine handles EPF (12% employee + employer split), ESI (0.75% employee / 3.25% employer for gross ≤ ₹21,000), Professional Tax across states (KA, MH, WB, AP, TN, GJ), and TDS under both the old and new tax regimes (FY 2024-25).
Yes. Log business expenses by category and generate reports across invoices, attendance, and payroll. Export data as CSV for your accountant or finance team.
Yes. Build branded forms with your logo and colors, add questions (text, email, phone, date, single/multiple choice), and share a public link. Responses are collected in your dashboard and can be exported as CSV — no third-party tools needed.
Absolutely. Upgrade when you need more invoices, members, or payroll features. Downgrade if your needs change. You're always in control.
We use industry-standard encryption and secure authentication. Your business data, member records, and financial information stay private—always.
Ready to streamline your
operations and payroll?
Start with the free plan and set up your first workflow in minutes. Upgrade only when you need to scale.